In Outlook 2007 and 2010 for Windows, it always offered an ‘Unread Mail’ folder, where you could instantly see all of your unread mail regardless of folder. I use a lot of rules to push mail into different folders, alerts from servers, reports on stuff, facebook alerts, twitter, etc etc. I want the mails but just not in the mail Inbox.
Anyway, I tried to live without it, but it just irritated me until I HAD to replace it. So, here’s my step by step, it’s not rocket science, and about halfway through you’ll get it and probably ignore the rest… Here goes.
Outlook 2011 has a concept of ‘Smart Folders’ you should see them in the LH folders column.
Open Outlook, click the search box.
This opens the search ribbon, click ‘All Mail’ button.
Now click Advanced.
On the dropdown (little arrows) that appears and will currently say ‘Item Contains’,
This brings up 2 more boxes, you want ‘is’ and ‘unread’
Now click the little + symbol to add another condition.
This time change the second condition to be ‘Folder’ ; ‘Is Not’
On the 3rd option, click it and select ‘Choose Folder’
In the pop up box, type ‘Deleted Items’ and then select it from the results and click Choose
By now you should see all your unread emails, in all your folders, and your search conditions will look like this
We now need this to be repeatable, so, now click ‘Save’
This should prompt you to give a folder an appropriate name under SMART FOLDERS, I called mine Unread Mail
That’s it, you’re done. Now whenever you just want to see all your unread email, just click on the smart folder you saved.
Also, you can now sort that folder in whatever way you like, my preference is to sort by folder or conversation.
Hope it helps!